Policies and Procedures
(I) INCOMPLETE: A temporary grade given to the student doing passing work but who for some unavoidable reason is unable to complete course requirements before semester-end. Incompletes may be granted by the Director of Education upon recommendation of the instructor in whose course the student has been unable to complete some major requirement due to illness or other emergency, so deemed by the Academic Committee. The instructor shall compute whatever grade the student has earned thus far, counting the unfulfilled portion as zero (0).
The grade recorded would be (I) plus whatever grade the student has fulfilled (e.g., in the case of a student who has a (C) average for the semester, including an unfinished project graded as (0), the grade recorded would be (I-C). Then, if the incomplete portion of the course is not completed within the 4 weeks after the previous semester, the (I) is automatically dropped and the letter grade remaining becomes the permanent grade
(W) WITHDREW AFTER DEADLINE: Assigned for courses dropped during the third through fifth weeks of the semester. Grade is not calculated in grade point average, or as hours attempted. See further comments below
(ILL) WITHDRAW PASSING: indicates that the student withdrew from the course as a result of proven illness or on other proven compassionate grounds approved by the Director of Education.
AU AUDIT: indicates that the students are registered for the class on an audit basis, normally indicated regular attendance in class and participation in discussion although not enrolled for credit. Since no grade is assigned, grade points and hours are not accumulated for courses audited.
Academic probation
Probation: A student is placed on academic probation and required to attend academic assistance (Academic Advisor) at the conclusion of any term in which the required semester and/or cumulative GPA is not attained. In addition, a student may be placed on academic probation for other reasons (e.g., lack of discipline in study skills, interference of extra-curricular activities, lack of competence to continue studies, or because of the report of academic offenses). Students on academic probation are required to have written approval of the Director of Education before they are allowed to register.
Any student on probation will be restricted from participation in extra-curricular activities and will be required to review employment hours with the Director of Education. No student on academic probation will be allowed to fill any major office on the Student Council. Students must have a 2.5 average to be approved for election to major offices. Students serving the institute as official representatives must not be on academic probation.
Continued Probation: Students who have achieved the minimum GPA during a semester of probation but have not yet attained minimum cumulative GPA are on continued probation. The same requirements and restrictions of first- semester probation apply to those on continued probation. .
One Semester Academic Suspension: Failure to raise one’s cumulative grade-point average to the required level or higher by the end of the second regular semester on probation, or the failure to make a substantial reduction in grade-point deficiencies while on probation, will be cause for one academic semester suspension from the institute.
Academic Committee: The academic Committee serves as that body which supervises the Academic programs of the institution. This committee comprises the Director of Education, (Chairman), Asst-Registrar, Librarian and Academic Advisors. They meet a least once per month and make recommendations to the Administrative Committee which may ratify or amend such recommendations.
Absences
An absence is the equivalent of one (1) class hour (55 minutes) or three (3) tardies (that is, being late to classes by 10 minutes).
Excused absence without penalty: Excused absences are permitted for – serious illness, admittance to a hospital or confinement to one’s dormitory or home. A doctor’s certification needed necessary. A student may be granted three days bereavement leave upon the death of a family member or hospitalization of an immediate family member,. Foreign students shall be granted a maximum of seven days bereavement leave.
Unexcused absences without penalty:
Unexcused absences are permitted within the limits of one fifty-five minute period per credit hour of the course (that is, a 1 credit hour course is allowed a maximum of 1unexcused absence; a 3-credit hour course is allowed a maximum of 3 unexcused absences per semester.
Excessive absences:
A student who has been absent from one-third (1/3) or more of the class sessions is considered as having failed and must repeat the course.
Should a student exceed the maximum of unexcused absences that student may suffer the loss of half a letter grade, for example, A becomes A-; A- becomes B+.
Absence from scheduled mid-term and final examinations will require prior consent from the instructor and written permission from the Director of Education before the examination is taken.
When the instructor fails to appear, the class should remain in session for at least ten minutes before disbanding, unless otherwise notified.
The Director of Education may issue excuses to students for absences from the Final Exam.
Directed Study
Directed study is for the purpose of allowing a student to earn credit in a required course that could not be taken at the time offered. Valid reasons for directed study may be: (1) a conflict in schedule (two required courses offered at the same time): (2) an overloaded semester schedule for the student, should the course be taken when offered; or (3) the fulfillment of some prerequisite only when it is too late to take the class. In some cases the course may not be offered during the student’s on-campus tenure.
Students taking directed study must have a minimum cumulative GPA of 2.5. Not more than a total of 6 hours of specific requirements for graduation in the Bachelor’s Program may be earned by directed study.
Changes and Withdrawals
No course can be added later than the second week of a regular term. Courses dropped after the third week of a regular term must be recorded as a W.P. (Withdraw Passing) or W.F. (Withdraw Failing). Courses dropped after the sixth week of a regular term will be automatically recorded as (F). In certain cases, the (F) may be computed as a W.P. or W.F. only by the decision of the Academic Committee.
Examinations
Students are to report promptly for all examinations at the time and place scheduled. All students writing Final Exams must spend at least thirty (30) minutes in the examination room after the start of the examination.
All students will have an exact length of time to sit an examination. No extra time will be granted for late arrival except in special cases so identified by the Academic Committee.
Students are not to bring textbooks and/or notes into the examination room.
No examination papers should leave the examination room unless prior permission is given by the instructor and/or Director of Education
Only the Director of Education may issue excuses to students for absences from the final exam. If any exam is missed during an excused absence, it will have to be made up at a time mutually agreeable to the instructor and the student concerned. There will be no academic penalty.
An unexcused absence from a Final Examination will result in an automatic grade of (F) for that exam.
Submission of Course Work
Permission for the late submission of work is at the discretion of the course instructor. However, no work should be accepted beyond the one (1) week of the Incomplete (“I”) grace period.
Work submitted late will not normally attract the same grade as that submitted within the stipulated time.
Failures
A required course in which an (F) is received must be repeated and passed in order to graduate.
A student failing a component of a course resulting in an overall failure of the course may be allowed to do a make-up assignment in the component that was failed. Should the student fail a second time the course must be repeated.
Dean's List
At the end of each semester the Academic Office publishes a list of students who have earned a grade point average of 3.40 or above in that semester. Such students should be registered with a course load of at least twelve (12) credits in that particular semester.
For more information download Academic Policy